You know you need event transportation
, but you aren’t sure what size vehicle you need.
You don’t want to get something too big, or you’ll risk spending too much. If you get something too small, you’ll have to leave some of your guests behind, and that’s just a shame.
The good thing is that there are steps to figure out the size of the party bus or limo coach you need.
Why Is This Guide Important?
This guide will prevent you from making a mistake that you’ll regret later.
When your event finally comes, the last thing you want to deal with is preventable mistakes. Sure, taking the time to go through these steps may feel like work, but your peace of mind is worth it.
The following are steps to figure out the right size:
Number of Passengers
Knowing the exact number of passengers that will attend your party or event should give you an idea of the size of the party bus or limousine coach
you will need.
Try to get this information before the event. Get folks to confirm their attendance before making any commitments. The problem is that getting this information can be a bit challenging. If you talk to the folks you’re thinking of inviting, they may not be entirely sure yet.
You’re going to have to send out an invitation and an RSVP. That should give you a good headcount
. Be sure to find a way to remind folks about the event before, just in case.
Think About Budget
The next thing you have to consider is your budget. Good bus and coach providers have many options to accommodate different budgets, like the numerous choices of Limo Coaches
and party busses in A1-Mr. Limo’s extensive fleet.
Most of the time, you’ll have to sacrifice luxury amenities if you’ve only budgeted a certain amount for transportation. Those luxury amenities elevate the experience, but the right limo and coach company will help if you have to make a sacrifice.
If you don’t have any budget limits, then go all out. Don’t be afraid to add as many amenities as you desire. The goal is to throw the best event you can throw without forgetting your budget.
Type of Function
The kind of function or event you’re planning can also help you decide the type and size of your bus or coach.
If the event you’re planning is a little more refined, like a retreat for your business partners or something similar, you’re going to need a more sophisticated choice.
The sizes that can accommodate your needs may change. If the event you’re planning is a little more laid back and less formal, the same thing goes. Communicating this to the limousine and coach company should help narrow down your choices.
Keep in mind that informal events are a little more forgiving when it comes to space. It may be okay to feel slightly more crowded within the ride. Formal events aren’t so forgiving.
The vehicle you ultimately choose should suit the mood of the occasion. A party bus with wrap-around seating, colored lights, and a powerful sound system is perfect for a bachelor/bachelorette party, birthday celebration, etc. but might miss the mark for a somber occasion such as a funeral.
It’s of the utmost importance that you try to find out if there are special accommodations that need to be made for some of your guests. If one of your guests is in a wheelchair or has issues with mobility, then that’s important to bring up.
Some rides have specific accessibility upgrades that would make certain guests more comfortable. This will limit some of the sizes available to you, but that’s okay. The ride will still be exactly what you need it to be.
You don’t want anyone on your list to feel left out and to feel like they’re inconveniencing everyone. You want everyone to have a good time, so make sure you bring this up.
Now, you know everything there is to know about finding the right coach or bus size for your event. Have this information ready before you call, or contact your trusted limousine and coach providers
to make this process go smoother. Get ready to have an outstanding transportation experience.